Legal and Privacy Statements
1.0 Lavington Park Federation overview of privacy and data protection
- At Lavington Park Federation we believe that privacy and data protection are human rights
- We believe that data is a liability and should only be collected and used when absolutely necessary
- We dislike spam as much as you do and endeavour to prevent spam at every opportunity
- We will never sell, mis-use, make public, or distribute your personal information.
2.0 We cover ALL the relevant legislation and laws
2.1 Legislation and Laws
This website is designed to comply with all the relevant and current legislation on data protection and privacy. Links to the relevant legislative websites can be found below:
Our internal computer systems are also compliant with this legislation.
2.2 Website Statement
Whilst the information provided on this website is given in good faith by Lavington Park Federation, no warranty or representation is given concerning such information which must not be taken as establishing any contractual or other commitment binding upon Lavington Park Federation. Furthermore, whilst Lavington Park Federation uses reasonable efforts to include accurate and up-to-date information on the website, to the extent permitted by law, Lavington Park Federation make no warranties or representations as to its accuracy. To the extent permitted by law, Lavington Park Federation excludes all liability to third parties arising directly or indirectly from their use of or reliance on information or materials contained in this website.
The Web site may contain references or links to other websites on the Internet which are owned and operated by third parties. Those references or links are not an endorsement of those third parties or their products or services. Lavington Park Federation reserves the right to revise this website at any time.
3.0 Personal information collection by our website
3.1 Tracking visitors to our website and cookies
At Lavington Park Federation we may attempt to use Google Analytics (GA) to track users interaction with our website. We may use this data to find out what number of people are using our site and what journey they take through it from page to page. This is useful because we can then adjust our site to make it a better user experience.
Although GA records data such as your geographical location, device, internet browser and operating system, none of this information will ever personally identify you to us. GA also records your computer’s IP address which could be used to personally identify you but Google do not grant access to this. We consider Google to be a third party data processor (see section 6.0 below).
Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website.
Like most operations, we only rarely use Google Analytics to track visitors to our website. We do not use any other analytics program, display advertisements or have affiliate links. For our day to day work, we do not require persistent cookies which would require us to show the cookies popup (EU Cookie Directive 2011). However, all websites use session cookies (tiny pieces of information which speed up loading, or assist with other functionality). These are created automatically through your browser when you visit our website but only exist during a session. However, because we may have GA working, we need your permission with regard to cookies because that free system uses persistent cookies. We have therefore included the EU Directive ‘cookies popup’ statement with a link to this page.
3.2 The Lavington Park Federation website blog/news
We are currently not using the blog/news functionality of our website, and therefore do not capture comments from users. Should this change in future, then we shall amend these policies.
3.3 Email and contact forms / application forms
We use a simple code on our website to encrypt email links. This means that spam bots are unable to harvest our email and subsequently spam us or use our email to spam others. This system is not 100% proof, but we do our best to prevent spam at every opportunity. If you use a contact form on our website, then none of the data you supply is stored on our website or passed to or processed by any third party. The data collected is collated into an email and sent in a standard way using the SMTP (Simple Mail Transfer Protocol). All email addresses and mail servers are protected by our UK based hosting company using TLS (sometimes known as SSL). This simply means that your details sent are encrypted before being sent across the internet. On arrival, the content is decrypted by local devices at the Lavington Park Federation office.
Contact information from the contact email is used to respond to enquiry or send information as appropriate. The individual’s contact information is also used to get in touch with the individual when necessary. Such Contact information is never disclosed to a third party. Your contact information is only stored on secure mail software, e.g. Mac Mail or Outlook when we are required to maintain an educational establishment relationship with you, e.g. you provide us with a service, your child is attending our school, or your enquiry remains active.
4.0 How we store your personal information
(Also see sections 3.2 and 3.3 regarding blog comments, emails and contact forms)
At this time GDPR requires pseudonymisation. Put simply, this means that an identifier (code) is added to sections of personal information which links this information together. The pieces of information are then separated. Without the code, your personal information and identity cannot be linked together. As stated, we do not at this time collect or store any of your personal information through our website. Almost all web applications using a Content Management System (CMS), e.g. WordPress (this site), Joomla, Drupal, Wix, Weebly etc do not yet comply with this part of the legislation. For example, as of 2018, there are nearly 500 million WordPress sites on the web and none of them yet meet this requirement. It will take some time for this change to be developed by the application developers. As soon as it is available, then we shall implement it on this website.
5.0 Our hosting company is as secure as it can be
For our website we use a reputable UK hosting company 34sp. The hosting company industry is largely unregulated and many of the largest companies do not use sufficient levels of diligence to prevent hacking or other data breaches. The company we use complies with the Data Protection Act 1998 and has numerous measures to prevent compromise of websites and data. Our sites are secured in a ‘container’ that includes round the clock protection from hackers using their customised WAF (Web Application Firewall). They also maintain up to date software and have closed the main routes often used by hackers. All traffic to/from our sites use encryption via https: (SSL – security certification). No website is 100% secure, but at Lavington Park Federation we endeavour to ensure that everything we do online is as secure as it can be.
6.0 Third part data processors
We may use a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in section 2.0. Both of these third parties are based in the USA and are EU-U.S Privacy Shield compliant.
7.0 Data breaches
We undertake to report any unlawful data breach relating to our website or its database, and any other source from hardware and software used at Lavington Park Federation. We will report this breach to all the required authorities within 72 hours as is the requirement under the GDPR legislation.
8.0 Who to contact
If you have an questions or concerns with regard to data or this policy, then please contact:
Graffham CE Infant School Office
t: 01798 342402